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Key challenges in records management
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Low efficiencySystems are scattered, records are numerous, collection is inefficient
TimelinessEstablish clear e-record scope and consolidation timely to prevent data silos -
Cataloging difficultyThe Cataloging work is large, and cumbersome, and manual processing is prone to errors
SystematicImplement organizational-specific record catalogs and metadata tools -
Security requirementsElectronic records must be stored very safely, utilizing techniques like encryption
Durable and secureRecords demands secure, reliable storage and robust preservation -
Slow queryingLegacy records systems are complicated and suffer from slow retrieval
ConvenientThe records system requires convenient employee access and strong access control
AI-Powered records management applications
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Intelligent collectionKnowledge collection and extraction width AI multi-modal recognition from images/audio/video -
Intelligent catalogingUsing LLMs to automatically identify record types, and key information for intelligent cataloging -
Intelligent evaluationAI evaluates record validity and accuracy from content, suggesting disposal -
Intelligent utilizationAI facilitates quick retrieval of relevant records via natural language and Q&A, with intelligent analysis
Electronic records lifecycle management
AI Intelligence + Workflow + Security Protection
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Capture
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Cataloging
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Preservation
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Retrieval
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Utilization
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Evaluation
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Transfer
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Disposition
Capture
支持多种终端方式自动收集档案资料，并与业务系统打通接口，实现全自动归档，节省人工
Advantages of Filez Smart Electronic Records Management
Complete collection
Collects and manages all electronic record for HR, Party building, contracts, administrative, and project
Cataloging & retrieval
Utilizes LLMs, OCR, and other technologies for accurate classification and cataloging based on file content
Online utilization
Utilizes LLMs, OCR, and other technologies for accurate classification and cataloging based on file content
Auto-compliance check
Intelligent detection of record completeness, accuracy, usability, and security
Content-block based security
Enables role- and unit-based authorization and security control for document and table records
Open APIs
Provides open APIs, allowing enterprise systems to integrate with the RMS for timely archiving
Flexible deployment
Cross-IT ecosystem compatibility for rapid, secure deployment on bare metal, cloud, and container
Multi-device
Supports various terminals including desktop and mobile, adaptable for use in enterprise
All functional records management scenarios
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Official recordsOffical letters, regulations, meeting-minutes, and other records generated during enterprise management -
HR recordsMaterials generated by HR during recruitment, training, assessment, recording employee information -
Accounting recordsDocuments and materials that enterprises use in accounting to record and reflect economic transaction -
Project recordsDocuments and material generated during project management, recording the entire project process
